Following this weeks software maintenance, the following updates will be applied to the application.

Updates to Manage Orders V5

• Delete Button

Updates to Receive Orders

• Receive Order Validation- Validate selected entries only
• Receive Order Audit Log
• Preview Schedule
• Witness Signature Window
• Custom Cycle Validation

Updates to Manage Orders V5

Delete Button

A Delete button has been added to orders with a schedule strip that has no previous signature which will allow you to delete the schedule when amending orders to meet the needs of a service user.

How it works:

• Navigate to Manage Orders screen via Quick Links >> Medication Profile OR e-MAR >> Orders >> Medication Profile and edit any order through Manage Order screen.
• Click on the Delete button.
• Warning message is displayed to confirm the action.
• If an order has no active schedules, the order will cease to exist
• Clicking on Yes will delete the schedule and removes it from the Preview. The ‘Delete’ button will be changed to ‘Undo Delete’ to revert back the changes.

Hit “Save All Fields” and enter the Reason to confirm the changes.

Updates to Receive Orders

Receive Order Validation- Validate selected entries only

The Receive Order Validation now has the ability to validate only the selected items to speed up the process. You can use the filter options and then select any number of the orders at a time to validate.

Receive Order Audit Log

The Audit logs have been updated under e-MAR >> Audit for the following actions:

• Edit Order
• Order Details Mismatch
• Start New Schedule
• Potential Duplicate
• Stopped Order
• Stock Amendment
• New Order
• Keep Both

The log message displays the Username, Order Details (RX#, and Medication Name), Resident details (chart#), Action Taken, Witness Signature, Reason, Original Schedule (each dose at existing schedule, custom cycle, start date, and end date), New Schedule (each dose at existing schedule, custom cycle, start date, and end date), Date/Time of action.

Preview Schedule

The ‘Effective date’ has been replaced with the ‘First Give Schedule Date’ under Receive Order Validation and ‘Review or Edit Schedule’.

Witness Signature Window

The Witness Signature window has been updated with the following changes:

• The ‘Reason’ field is now separated from the Witness Signature field so that when the Witness Signature is off, reason can still be provided.
• The ‘ShortName’ option is added which auto populates the username as per the login screen behaviour. 
• The signature can now be confirmed by pressing ‘Enter’ on the keyboard.

Custom Cycle Validation

A new setting “Custom Cycles must be Reviewed before Receiving” has been added under Settings >> e-MAR >> Options >> Orders.

How the setting works:

• When Enabled - Order need to be reviewed before receiving.
• When Disabled - Orders can continue to be reviewed and received as per current functionality.
• Default is ON.

How the Custom Cycle Validation works:

Review Setting ON and Validation OFF

1. Navigate to Receive Orders under e-MAR >> Orders.
2. Custom Cycle Order is displayed as normal.
3. Click on “Review or Edit Schedule”.
4. Review Schedule window opens up with a new “Reviewed Button”
5. Check the schedule and click on “Reviewed”. The order is marked as reviewed and flagged as Reviewed in subsequent View Schedules windows.
6. You can now receive the order.

Review Setting ON and Validation ON

1. Navigate to Receive Orders under e-MAR >> Orders.
2. Custom Cycle Order is displayed as normal.
3. Click on Validate.
4. All the medications with custom cycles will be flagged for Review in the Validation Results column. Flag: Custom Cycle Review.
5. Click on Custom Cycle Review, the system performs a further validation on the clicked order as per the current validation rules. The page is refreshed and shows the results and buttons accordingly.

New Order

1. Orders identified as New Orders displays a new Reviewed button next to Edit Button.
2. Click on the “Reviewed” button.
3. The order is marked as reviewed and flagged as Reviewed in subsequent View Schedules Windows.
4. You can now receive the order.

Potential Duplicate

• When Keep Both, or Replace Existing is used, the order is marked as reviewed.
• The Validation results changes to “New Order”.
• You can now receive the order.

Matched Orders

• Orders identified as Matched will have the Reviewed button next to the Edit button.
• Click on Reviewed button, the order is marked as reviewed and flagged as Reviewed in subsequent View Schedules Windows.
• The validation results changes to “Matched”.
• You can now receive an order.

Order Details Mismatch (Different Schedule days, Dose, Pattern)

• Display current buttons for Order Details Mismatch.
• Clicking on New Schedule or Copy to New marks the order as reviewed.