Manage Order V5 Release Notes

MED e-care are excited to announce updates to our Medication Profile and Manage Order features in our eMAR solution.

The new Manage Order window:

“View History” button:

“Edit” Window:

Confirming Changes

Users will benefit from:

• Improved look and feel
• Easy to use smart search, making it quicker to find residents and medication etc
• Better filtering allowing you to focus on PRN protocols, CDs, High Alert orders and Self admin orders
• Simpler and quicker to edit schedules and manage stock
• ‘View History’ function to easily audit and review all previous changes and edits
• Witness signatures can now be enforced for all changes, if required
• Preview schedules before making any changes
• Make multiple changes at the same time, for example you can discontinue a medication and write the stock off as “Returned/Destroyed” at the same time.

There are two ways you can manage an order:

1. Click on the “Manage Order” button in the medication round:
2. Click on eMAR > Orders > Medication Profile

1. Search for the required resident
2. Click on “Manage” for the required medication:

The new Manage Order window:

1. Resident’s details
2. Resident’s allergies, diagnoses and diet info
3. Medication details
4. MAR/TAR flag (NEW) – this will show if the order is on the MAR or the TAR
5. “View History” button (NEW) - this will show the details of all changes that have previously been made to this order.
6. Preview Schedule (NEW) – this will show previous administrations and the future schedule
7. “Edit” button
8. Stock details
9. “Hide Details” button (NEW) – this temporarily removes the medication details from the screen to protect privacy.
10. Cancel

“View History” button:

1. Resident’s details
2. Resident’s allergies, diagnoses and diet info
3. Medication details
4. Search and filter options
5. History grid
6. Export to CSV option – this opens the data in Excel and enables you to quickly print these details

“Edit” Window:

1. Resident’s details
2. Resident’s allergies, diagnoses and diet info
3. Medication details
4. “View History” button
5. Instructions – these can be edited. If an instruction has been edited, an “Edited” badge will appear next to the instructions.
6. The route of administration can be changed by selecting from the dropdown box
7. Tick the box to set the medication as self-administered. You can also remove the tick if you no longer require a medication to be marked as self-administered.
8. Tick the box to set the medication as a High Alert medication. You can also remove the tick if you no longer require a medication to be marked as High Alert.
9. “Choose Pre-Defined Frequency” – you can add a pre-defined schedule from the drop-down list of:
   • Once Daily
   • At Bedtime
   • Twice Daily
   • Three Times Daily
   • Four Times Daily
   • Tea only

      These can be edited once you have selected them.

10. You can change the medication from/to the MAR or TAR here
11. Click “End Schedules” to make a change to that schedule. This will automatically apply an end date
12. Click “Add Give Time” to add in a new schedule

Click “Add PRN” to add a PRN dose

13. Stock information – you can edit the On-Hand, Returned/Destroyed, Brought from Prior and Carried to Next figures here.
14. “Put on Hold” – you can place a medication on hold for a specific amount of time or place it on indefinite hold.

“Stop - Discontinue” – discontinue the medication (under instruction from the prescriber)

“Stop Order” – stop a medication for the following reasons:

• Duplicate order
• Course complete
• Wrong MAR Instructions
• Resident Deceased

15. Preview schedule – preview your changes before saving them
16. “Cancel” – exit without making changes
    “Save All Fields” – save your edits – you can save multiple changes at the same time:

• a colleague may be required to enter their username and password
• you will be required to enter the reason(s) why you have made each change on the “Confirm Edit” screen.

Confirming Changes

1. Preview of the existing schedule before any changes were made
2. Preview of what the schedule will be after your changes are applied
3. Summary of any stock changes
4. You are required to enter the reason why you have made the change(s). A separate reason is required for each change. Select a reason from the dropdown box. You can make additional notes of explanation if required.
5. Your colleague may be required to enter their username and password to act as a witness to the changes that have been made. This may not be required in all homes.
6. “Confirm” your changes or “Cancel” without making any edits

For further guidance on the new Manage Order and and Medication Profile please see this article:

V5 Manage Order: How to Manage Medication on the system