Please see the attached document to work through the most common current CIHI data rejections with accompanying solutions/procedures to fix.
|A0002||Dates must be valid (e.g. 20110000 and 20110931 are both invalid
dates) and submitted in the format YYYYMMDD
|The signature for this assessment ( section R) is in an
incorrect format. In order to resolve this, make sure the
assessment has been marked as rejected then unsign
and re-sign the assessment. You can then re-submit this
|A001||Alphanumeric elements can only contain the following set of
characters; A-Z, a-z, 0-9.
|The Program name that has been assigned to this
resident must be renamed to only include letters or
|A0021||Submitted data must match one of the valid codes/values||The reason for the assessment (AA8) is an incorrect one.
This will need to be fixed by one of our developers.
Please contact our Support Team to do so.
|A0032||Submitted Records must satisfy the mandatory requirement for each
data element to always have data.
|The Admission/Re-Entry date field is blank. We will fix
this issue on a site by site basis. Please contact our
Support Team to do so.
If the health card number is issued by Ontario (AA5b=ON) the
(1st digit number cannot be 0; 10 digit number cannot be 9999999999; 10 digit number must be
validated using the MOD 10 algorithm)
|The health card number needs to be ten digits long (eg.
1234567890) or be ten digits long with a two digit
version code (optional) which is comprimised of letters
|C1275||Resident from the same facility (AA6) with the same health record
number (A6a) already exists in the CIHI system with a different
health card number (AA5a). Please check all personal identifiers.
Health care number of 0 or 1 is excluded from this comparison
|The health card number for this resident must be
changed to correspond to the following format
1234567890AB (ten numbers and two letters) -or-
1234567890 (ten numbers).
|C1276||A contact information record for this facility (AA6) for this fiscal year
(Z4) must exist before resident records can be submitted.
|You will need to submit your CI (Contact Informaiton)
record before submitting the current quarter's data.
Once the CI Record has been accepted by CIHI you may
resubmit your data.
|C1293||Admission Re-Entry date (AB1), unique registration identifier (AA1)
and health record number (A6a) must match an existing resident's
admission/Re-Entry in the CIHI system.
|CIHI does not have the most recent Re-Entry/Admission
assessment in their database. You will need to verify that
all previous Admission / Re-Entries have been submitted
and Accepted by CIHI before this record will be accepted.
You can do this by creating a VAR (Verification Audit
Report) on the CIHI site to verify if CIHI has the previous
admission / Re-Entry in their database. Also make sure
the dates are the same as what is in the software.
C1311 and C1317
|Other disease diagnosis code (I3a) must match a valid ICD 10 code.
The decimal is implied and not submitted.
|The ICD10 code is an out of date code and must be
changed for a more up to date code. Please consult CIHI
for the appropriate code.
|C1330||Discharge date (R4) must be on or after the assessment reference
date (A3) for associated full and quarterly assessment records AND
before the admission/ Re-Entry date (AB1) for any later admission/reentry
records that already exist in the CIHI system.
|This discharge record must come after any quarterly or
full assessments and must also come before any ReEntry/Admission
assessments (Besides the Reentry/Admission
this assessment corresponds to) that
have been previously accepted by CIHI. Create a VAR and
verify if any of these two conditions are true. If they are,
contact CIHI to resolve this issue.
|C1333||A "new' resident record must have a combination of facility identifier
(AA6), record type (Y2) and unique record ID (Y1) that does not
already exist in the CIHI system.
|This record has been previously submitted and accepted
by CIHI. If this was done in error,ignore this rejection. If
you were attempting to submit a correction record be
sure to unsign the record while in submitted state in
Version 3. If you are using version 4 mark it as accepted
in the submission history and then unsign the record.
Resubmit the record to CIHI.
|C1334||A "correction" resident record must have a combination of facility
identifier (AA6), record type(Y2) and unique record ID (Y1) that
already exists in the CIHI system.
|This assessment has been accidentally changed into a
correction record before being accepted as a 'new'
record. The record must be changed back to 'new'
before it can be accepted by CIHI. Please contact our
Support Team to do so
|C1338||A residents previous admission/re-entry must have an associated
discharge record (DC) before a new admission/re-entry (AD) record
can be submitted.
|A previous discharge has not been accepted by CIHI. A
discharge assessment must always be submitted and
accepted before a new Admission/Re-Entry can be
accepted. Please make sure the discharge has been
accepted before trying to resubmit this Admission/ReEntry
|C1339||If the resident was discharged and then returns to the facility an
admission record (AA7 = 1) is expected if it has been more than 14
days from the previous admission and there is no assessment with
the same URI in the system OR it has been more than 92 days from
the last assessment that exists in the CIHI system.
|This can be one of two things: 1. While the resident was
discharged from the facility they missed an assessment
and a re-entry was done instead of an admission. 2. A
previous assessment has been rejected and needs to be
accepted before this assessment will be.
|C1345||Element effective date (Z12) must be after the admission/re-entry
|This rejection is for an update record and is stating that
the ARD for the update record must be after the ARD for
the admission that it is updating. Simply change the ARD
for the update record to after the admission date.
|C1375||Resident from the same facility shares the health record number
(A6a) submitted with another resident in the facility. Please check all
personal identifiers. Contact firstname.lastname@example.org if the same health record
number has been assigned to more than one resident in your vendor
|There may be a Health Record number(Chart number in
Mede-care) that is assigned to more than one resident
within your facility. Contact CIHI for further instruction in
order to resolve this issue.